Barcode Scanning Inventory Mobile Application: Effective Real Time Inventory Management

Using Mobile Application For Inventory Stock Tracking And Accountability

Problem: We do not know what inventory we have on hand, and constantly running out of the materials and supplies. When technicians need materials or parts, they have no way of finding out if these parts are available, and the nearest warehouse (or another service van) where these parts are. This leads to lost time and projects not finished on time.

How barcode inventory mobile application helps: QR Inventory mobile application makes it easy to track and check inventory in real time. Your employees can use regular smartphones and QR Inventory mobile application for the barcode scanning and processing inventory transactions. No matter how many locations you have, whether these are stationary locations, remote job sites or service trucks, and how many employees are handling assets and inventory, all transactions can be easily recorded in real time, as they happen.

All inventory stock and locations updates are submitted to a centralized cloud location and are immediately available to all authorized employees. Everyone has an access to the up to the minute inventory stock and locations.

Field technicians can check stock of parts and materials on their smartphones by scanning a QR code / barcode, and pick up what they need in the closest location. An employee can also send a request for the materials reservation to the warehouse from a smartphone using QR Inventory mobile application.

QR Inventory software will send you automatic alerts when the inventory stock drops below the level that you set in the application. You always can re-order inventory on time and never run out of stock again.

Problem: We have no accountability of how inventory supplies and materials are used. Need to know what inventory, parts and materials are used for what project, make sure that inventory is not missing, misplaced or lost.

How barcode inventory mobile application helps: QR Inventory software allows you to define what data you need to track for each type of inventory transaction. You can record a job number, project number, client, or any other information applicable to your business workflow when processing an inventory transaction in QR Inventory mobile application. You define what do you want to keep track of using QR Inventory web dashboard, and company employees access and fill out this information in the QR Inventory mobile application.

QR Inventory reports can be filtered by the custom fields that you created. You can create and download reports on what inventory you had used for each job, project or client over the selected period of time. If you have a QR Inventory accounting module or include integration with the accounting software (such as QuickBooks, Xero, or Sage-Intacct), you will be able to automate materials invoicing based on this information.

Problem: My employees have inventory in the company trucks / service vans. Need an easy way for them to report inventory usage, and get alerts when they are low on inventory.

How barcode inventory mobile application helps: With QR Inventory you will be able to track inventory in multiple locations, including company trucks and vans. You can (optionally) assign employees to the specific locations so that each employee can only manage inventory in his / her van. Each employee will be able to track inventory usage by scanning QR code labels with a smartphone. Administrator(s) will see at a glance what is available in each van, how inventory was used and receive low inventory alerts when it is time to re-order parts / materials.

Problem: We have multiple sites where we are shipping equipment and inventory. Need a way to easily track all transactions and collect signatures. Should be able to search and access records on demand.

How barcode inventory mobile application helps: QR Inventory barcode scanning mobile application makes it easy to record all transactions on site in real time, using regular smartphones for the barcode / QR code scanning and data entry. You can define many aspects of your inventory tracking process yourself via the QR Inventory software web dashboard. Specifically, you can create transaction types that you need, and define what data do you need to collect for each transaction type. Collected data can include images taken with a smartohone camera, and signatures. QR Inventory mobile application also captures the GPS location of the inventory transaction, so you have a full accountability.

Inventory transactions submitted via QR Inventory mobile application are stored in a centralized cloud location, and can be accessed on-demand from anywhere via the web dashboard. You can search inventory transactions records by multiple parameters to find required information fast.

Problem: Need lot number tracking for traceability.

How barcode inventory mobile application helps: In QR Inventory software you can track materials and product batches by SKU, lot number or serial number. Use QR Inventory barcode scanning mobile application to scan the lot numbers and record all required information, such as production date, vendor, instruments or containers used in the production, etc. If necessary, you can record additional observations during the production process of each inventory lot / product batch using mobile forms in the QR Inventory mobile application.

Once final product is finished, you can track its distribution to the customers, and record additional information (e.g. tracking numbers) using QR Inventory mobile application for QR code scanning and data entry. In case of a problem, you can quickly find where an affected product batch was distributed plus all associated details, and issue a recall.

Using Mobile Application For Assets And Equipment Tracking

Problem: Work tools are missing or lost, and we have no idea who took them and when. We constantly have to spend money to purchase new tools.

How barcode inventory mobile application helps: QR Inventory mobile application allows company employees to check tools in and out by scanning a QR code or barcode label with a smartphone. You can have warehouse manager check tools in and out to the employees, or allow employees to do it themselves. Either way, you will have a real time access to the tools location, know on which site and for which project the tool is being used, who has it, and which tools are available for the upcoming projects.

All tools transactions, including check-ins, check-outs, repairs, calibration, etc. are recorded, so you can review an entire life-cycle history of each tool.

Problem: We need to track loaned / rented / borrowed assets / samples / demo units. Right now we do not know who has what and when it is supposed to be returned.

How barcode inventory mobile application helps: With QR Inventory software you will know exactly where each asset / demo unit is, who has it, for how long and when it is supposed to be returned. You will be able to organize assets, label them with the QR codes, and check them in and out using QR Inventory mobile application by scanning a QR code label with a smartphone. QR Inventory software lets you define what data to collect for each asset transaction (client, due date, notes, etc.). Optionally you can use a smartphone to take photos and document asset conditions when checking out or returning an asset.
In addition to the tracking assets check ins and check outs using a mobile application and barcode scanning, you can track all other applicable assets transactions (for example, send a unit to repair). The complete lifetime transactions history of each asset is recorded and is accessible via QR Inventory reports.

Problem: We do not have a way of tracking office assets. Need to organize them, track assignment to employees, and make sure nothing is missing.

How barcode inventory mobile application helps: QR Inventory software will help you get office assets tracking off the ground fast. You will be able to use pre-printed QR code labels to tag assets, scan them and enter into the system on site in the QR Inventory mobile application. You won't have to create paper records on site, then enter all assets into the system manually - everything can be accomplished at once. QR Inventory custom fields allow you to store all required information on the assets. Authorized users can access asset details in QR Inventory mobile application, and with the correct permissions - edit, by scanning a QR code label with a smartphone.

For the IT assets and electronics that you want to track by the serial number, you will not need to enter each single asset separately. Enter asset type (e.g. hard drive, computer, router) and all characteristics once, then use QR Inventory barcode scanning application to scan in all serial numbers.

Once all assets are in the system, you can track everything that is happening to an asset (assignment to an employee, physical relocation, sending to repair, etc.) using smartphones and QR Inventory mobile application for barcode scanning and data entry. You can access reports on the assets location and an entire asset lifetime history via the QR Inventory admin web dashboard.

Problem: We have equipment assigned to the multiple projects. Need a way to track where each piece of equipment is, record equipment maintenance and have easily accessible records.

How barcode inventory mobile application helps: Using QR Inventory mobile application you can track equipment relocation / project assignment in real time using a smartphone for barcode scanning and data entry. If applicable, you can create custom mobile forms to accompany equipment transactions, and record any additional information. As a result, you will know where your equipment is, for what project it is being used, what do you have on hand for the upcoming projects, and review equipment lifetime history.

In addition to the tracking assets / equipment locations and usage, you will be able to create custom mobile forms to track equipment service and maintenance on a smartphone in QR Inventory mobile application. You will have digital maintenance records accessible on demand from anywhere and will receive automatic alerts when the next preventive maintenance is due.

Problem: Our employees do not have a way to access information on the asset / equipment they are working with. They need to access information easily to perform their job. Want to use QR codes so that they could access all required information on their smartphones.

How barcode inventory mobile application helps: Using QR Inventory barcode scanning mobile application field technicians can access all required equipment information instantly by scanning a QR code label with a smartphone. Equipment information can include data sheets, pdf documentation, images, drawings, past maintenance and service records, and anything else you need. You define what data field technicians should be able to access via the QR Inventory admin web dashboard.

Using Mobile Application For Barcode Scanning, Real Time Information Access

Problem: Our way of tracking inventory is very inefficient. Need barcode scanning capabilities to increase efficiency and minimize errors.

How barcode inventory mobile application helps: QR Inventory mobile application has several options for barcode / QR code scanning. You can use smartphones for barcode scanning, and save money on purchasing barcode scanning hardware. If you need faster / more advanced barcode scanning than smartphone camera can offer, you can use a bluetooth barcode scanner connected to a smartphone. QR Inventory mobile application is natively integrated with the bluetooth barcode scanners. Android application will work with any bluetooth barcode scanner, iOS application - with the SocketMobile line of barcode scanners.

In addition to the barcodes or QR codes, you can also use NFC tags (scan them with a smartphone - no extra hardware required), or RFID tags (scan them with the bluetooth RFID scanner attached to the Android smartphone).

Finally, if you prefer to process inventory transactions on a computer, you can use a barcode scanner connected to the computer.

Problem: We have employees in multiple field and / or office locations, and need them to be able to have access to the same real-time inventory information. Need a centralized inventory data storage, accessible to all employees in real time for data update and review.

How barcode inventory mobile application helps: QR Inventory software is a cloud system. Data submitted via a QR Inventory mobile application are sent to the central database in real time, and are immediately available to the authorized employees on the smartphones in the field and on the computers in the office. QR Inventory software provides two-way live information flow. Inventory transactions and data collected via QR Inventory mobile aplication are submitted to a central database, and are immediately becomes available for review to all system users based on their access privileges. The data updated by the QR Inventory administrators via a web dashboard are immediately availble to all QR Inventory mobile application users.

Using Barcode Scanning Mobile Application For WIP Tracking And Traceability

Problem: We are assembling products from the parts / components, and we often realize that we do not have necessary components when assemblies building is in progress. We need a way to tie in assemblies building to the inventory and materials, know what we had used and what do we need when the new order comes.

How barcode inventory mobile application helps: QR Inventory software will automate assemblies building process for you. You will be able to create composition list (BOM) for all assemblies and track the process of physically building assemblies on the shop floor using barcode scanning in QR Inventory mobile application. When you record assembly building process in the QR Inventory mobile application, used components are automatically subtracted from the inventory, and created assemblies are added.

At any time you can check how many assemblies you can build from the inventory on hand, what do you need to order to build a specified number of assemblies and what inventory was used for each project.

Problem: We create custom products on demand, and need to be able to track work in progress and know lot numbers / serial numbers of components for the warranty and repairs.

How barcode inventory mobile application helps: QR Inventory software and mobile application allows you to build serialized assemblies in multiple steps. Each time you do something with an assembly, you can track what was installed, and if necessary record additional information for each step on the shop floor using a regular smartphone for barcode scanning and data entry. At any moment you can check the project progress, what is installed on each assembly and associated records.

You can track an entire process of an assembly building, from start to finish, and beyond that: keep traceability data after shipping product to the customer. If your products require maintenance, service, and repairs after they are delivered to the customer, QR Inventory software helps you with this part as well. You can review serial number / lot number of the components and their history, record part replacement and maintenance on the smartphone using custom mobile forms. Digital records of the service history are kept in a centralized cloud database and can be accessed on demand in QR Inventory mobile application and via the QR Inventory web dashboard.

Problem: We need inventory traceability for the government certification, due to the government or external requirements.

How barcode inventory mobile application helps: QR Inventory software and mobile application will help you achieve a complete inventory traceability. It is up to you to decide how simple or complex your system should be.

If you only want to track batch numbers of the final product, you can do this. You will be able to enter any parameters you need for the batch production and specify how each batch was distributed when processing inventory transactions in QR Inventory mobile application. You can then quickly pull out a list of clients who received a specified batch in case of the recall.

If you have higher inventory traceability requirements and want to track final product components or ingredients by lot numbers - QR Inventory software allows you to do this as well. If a problem with the component is reported by a vendor, you can quickly find where the problem component had been used.

You can go even further, and add tracking of the production process. This will allow you to track each product batch / assembly through the production steps, and record relevant information on each step. You can record serial numbers of the production equipment (instruments, containers, tanks, etc.), what was done, fill out quality control forms and checklists. All collected information is stored in a centralized location and is accessible to everyone involved in the project in real time.

This will give you a complete traceability solution. In case of a problem with the final product, you will be able to restore every step and pinpoint where in the process the problem could have happened. You can then find all items that might be affected by the same problem, whether it is related to the production equipment (e.g. contaminated container), bad ingredient, or something else.

Regardless of the level of traceability you select, you will be able to do all tracking on site using a smartphone. You will be using a smartphone or tablet and QR Inventory mobile application for barcode scanning, recording assemblies building, inventory transactions, and filling out mobile forms. The entire process paperwork is stored in a centralized location and can be accessed on demand from anywhere via the web dashboard.

Using Mobile Application For Filling Out Forms On A Smartphone

Problem: We need to automate the process of filling out various forms and producing the required documentation. Our current manual process is very inefficient.

How barcode inventory mobile application helps: Using QR Inventory mobile application you will be able to digitize data collection process and eliminate physical paperwork. Using QR Inventory web dashboard you can create custom mobile forms for all your data collection needs, whether these are inspections, quality control, materials testing, facility walk-through, safety checks or anything else.

Your employees will fill out the mobile forms on site on their mobile devices using a mobile application. Each filled out mobile form will automatically be attributed to a business object - a project, equipment, property or other objects you are dealing with in your business. An employee will scan a QR code on the object to uniquely identify it, then get a list of mobile forms related to the scanned object.

Data collected using forms in QR Inventory mobile application are submitted to a centralized cloud database. All employees participating in the project have access to the up-to-date information in the mobile application or on the office computer via the QR Inventory web dashboard.

You can review mobile forms records on demand, search by multiple parameters to find required information, export data and convert to pdf documents. You define look and layout of the PDF documents with custom templates.

Problem: Our employees need to perform routine procedures and they often miss something. Need to have a checklist that they could easily refer to and check off completed tasks for accountability.

How barcode inventory mobile application helps: Using QR Inventory software you can create checklists that will consist of multiple Yes/No, Pass/Fail, Completed/Not-Completed type fields, along with the other types of fields if needed (e.g. notes). You can include instructions, clarifying text and image(s) so that your employees know exactly what to do or check.

Your employees will download the checklist(s) / forms on their mobile devices, and check off each task as it is completed. The checklist will guide an employee and will ensure that important tasks are not missed or forgotten.

Completed checklists are submitted to a centralized cloud location, where administrators can access them in real time.

Using Mobile Application For Workflow And Process Tracking

Problem: We are producing custom products on demand and do not have a way to track projects status and progress. This causes delays and incorrect work steps performed. Need to be able to track all projects through the stages, and all authorized employees to be able to access and update project information as it moves along.

How barcode inventory mobile application helps: Using QR Inventory software you can create a number of workflows, define steps, and track inventory items / projects through the process, from start to finish, using smartphones and QR code scanning. You can create custom mobile forms for data collection and attach them to the corresponding production steps (e.g. quality control forms, testing forms, inspections, and checklists). Your employees will be able to move the project through the steps and fill out mobile forms on the smartphones.

The entire team has live access to everything in production and projects progress. You can review the entire history of each project in one place: what steps were performed, who did what, what data were collected and all completed forms. You can do it while the project is in progress and after the project completion.

Problem: We do not have a way to track what standard operating procedures where performed, when and what was done. Need a way to track procedures and processes.

How barcode inventory mobile application helps: With QR Inventory sftware you can make sure that your employees follow all SOP steps. You can implement checklists for the short procedures (such as safety inspections, facility walk-through, maintenance tasks), and workflows for the longer procedures that can span multiple days or months (e.g. tracking growing trees in the nursery, from planting to harvest). You can attach mobile form(s) / checklist(s) to each workflow step for the data collection and record keeping.

You create checklists, forms and workflows via the QR Inventory web dashboard. Include all tasks that need to be done, instructions, clarifying text and images. Company employees access checklists and forms on the smartphone in the QR Inventory mobile application after scanning a QR code on the relevant object, whether it is a product, equipment, property, plant, or anything else. They then fill out checklists / forms in the mobile application and submit completed records to a centralized cloud database.

You can access all records submitted in qR Inventory mobile application via an admin web dashboard. You can see at a glance what was done, when and by whom. Multiple filters (dates, object, form, fields in the form) allow you to find required information fast. You can review data online, export into a delimited text file and / or create PDF files based on the completed forms.