QR Mobile Data for field checklists
Mobile checklists for field teams
Turn the checklist your crew already follows into a mobile form. A worker can open it on a phone, complete required tasks, add photos or notes, collect a signature, and send the finished record to the office.
Build checklists around the work your team performs
Start with a checklist your field crew already uses for an inspection, service call, job-site walkthrough, or scheduled task. Build the mobile form around the actual steps, questions, and sign-off the crew handles on the job.
Add instructions where a task needs explanation. Required checks are part of the configured form, so a worker receives a warning before submitting when a needed answer or task is missing.
Tell the worker what to check before starting the task.
Mark the questions or tasks the configured form needs before submission.
Show follow-up questions when an earlier answer calls for more detail.
Record the condition found, work completed, or problem that needs attention.
Collect a customer or supervisor signature when the job calls for it.
Complete tasks on a phone with QR checkpoint scans
A worker can open the assigned checklist on a supported phone. When a label is available, the QR checkpoint identifies the item or location and opens the available checklist. The scan helps the worker get to the right record; it does not prove that a person was physically present or completed the work.
The worker completes the tasks, adds details, and can pause and resume before finishing. This is useful when a service call or inspection takes time, requires a second look, or includes several findings.
- 01Open or scanOpen the assigned form or scan the available QR checkpoint.
- 02Complete required tasksWork through the questions and checks set up for the job.
- 03Add photo, note, or signatureDocument a condition, completed work, finding, or sign-off.
- 04Pause or finishResume later when the field task cannot be completed in one pass.
- 05SubmitSend the finished checklist to the centralized record set.
- 06Find the recordSearch the completed checklist for review, reporting, or follow-up.
Record photos, notes, and signatures with the checklist
Field staff can add notes and photos for a damaged part, failed check, completed repair, or job-site condition. A customer or supervisor can sign on the mobile device when the checklist calls for approval.
Conditional questions can ask for more information after a specific answer. A worker can also add line items when several problems or pieces of equipment need separate details in the same checklist.
Find completed checklist records and create reports
After submission, authorized staff can search and review completed checklists from the office. They can look up available details such as the job, item, location, date, worker, or recorded finding instead of sorting through paper files.
Use the supported reporting options to print or export PDF reports and work with CSV data. The exact review, report, alert, and follow-up steps depend on the configured workflow.
See QR Mobile Data in action
This product demonstration shows how QR Mobile Data can move a business task from a mobile form to a submitted record. Your checklist, fields, and workflow are configured around the job your team performs.
Questions from the job
Frequently asked questions
How does a field worker complete a mobile checklist?
The worker opens the checklist on a supported phone, or scans the available QR checkpoint, then completes the tasks and adds the notes, photos, or signature requested by the form.
Can a mobile checklist require specific tasks?
Yes. The checklist can mark needed questions or tasks as required and can show instructions or conditional questions based on earlier answers.
What happens after a mobile checklist is submitted?
Authorized staff can search and review the completed record and use the supported reporting options. The exact review and follow-up steps depend on the configured workflow.
Talk through the work
Discuss a mobile-checklist workflow with AHG
Tell us what your crew needs to capture. We will help map the current process and the next practical step.