Laboratory Data Collection And Management Software

  

Mobile Data Collection For Laboratory Processes

Each laboratory process is accompanied by data collection and documentation, and produces a lot of paperwork. You need to record how a sample was moved through the process steps, date and time, who was handling it, what instruments and equipment where used, record results of any testing and / or quality control, and more. Mobile data collection software makes the process of lab data collection as painless as possible.

Instead of filling out paper forms or creating and maintaining multiple Excel spreadsheets, you fill out forms on the mobile devices (smartphones or tablets running iOS or Android). As the process moves along, you record all necessary information using mobile forms, and submit collected data to the cloud in real time. Once records are stored in a central database, all team members can access them on demand on the computers or mobile devices. You can search and sort records to pull out information you need - from live view of everything in production to detailed history of the past projects.

  

Creating Mobile Forms For Lab Data Collection

All forms that you need to collect lab data are custom created by you via the web dashboard. You have a full control of your forms: fields, sections, what data are required, etc. Create as many forms as you need (data collection forms, quality control forms, lab equipment maintenance and calibration forms, checklists, etc.), add and update forms at any time.

QR Mobile Data mobile forms software includes multiple options that make your forms easy and fast to complete:

• Divide forms into the logical sections / subforms. Employees can easily navigate between the sections, and see at a glance which sections are completed and which ones are not.
• Include clarifying text and / or clarifying images in the forms, so that your employees know exactly what needs to be filled out.
• Design your forms with minimal manual entries. Include list selections, checkboxes, radio buttons. Let your employees scan in data using smartphone camera whenever possible (e.g. scan in serial numbers of the used equipment).
• Allow your employees to capture images and signatures in the forms.
• Indicate which fields are required, so your employees are reminded to collect all necessary data before submitting a form.

  

Collecting And Accessing Data

All mobile forms that you created via the web dashboard are available to the lab employees on their smartphones or tablets. On each step of the process where information needs to be recorded, a lab employee who is handling a sample or a product batch will scan QR code on a sample, fill out required form and submit it to the centralized cloud location from the mobile device. Date and time stamp, as well as an employee who filled out a form are automatically recorded.

While an employee is filling out a form, each section is saved on his mobile device. He can start, stop and resume at any time, and completed work will not be lost.

Once a form is submitted to the cloud, it is available for all team members to review. All authorized employees can review status and collected data for all ongoing processes, as well as review detailed history, data and completed forms for the past projects.

You can review data online, export as .csv file for importing into other applications, and create custom pdf reports based on the collected information.

  

Each Lab Workflow Is Different - Define Yours Via The Web Dashboard

No matter what your lab process is, you will be able to create custom workflows to track it via QR Mobile Data web dashboard. Define workflow steps, and provide description / instructions so that all lab employees are on the same page.

Attach mobile forms to the workflow steps, and ensure that all necessary information is collected before the sample is moved to the next step. Make forms required or optional - and an employee won't be able to move the sample to the next step until all required forms are filled.

The forms do not have to be filled out all at once or by the same employee. Collect data on as needed basis, and each employee who scans QR code label on a sample with a smartphone will immediately see the status of the sample, what forms are already filled out, what forms still need to be filled - and do his part of the job.

  

Track Lab Samples Through The Workflow Process

As you move product batch / lab sample through the workflow steps, you can record the progress and collect all required information instantly using mobile devices.

Scan the sample to uniquely identify it - and you will immediately have an access to the sample information, composition, what step it is now, and what data need to be collected. Record all necessary observations and measurements, scan in lot numbers of used equipment and instruments. Use your smartphone to take photos and attach to the collected documentation if applicable. When you move the sample to the next step, record it by scanning sample's QR code / barcode.

As an employee moves a sample to the next step, the step, employee name, date and time are automatically recorded and submitted to the cloud. As a result, you have an entire history of the process, with dates, time, employees, collected data and filled out quality control and testing forms.

  

Organize, Label And Keep Track Of The Lab Equipment

Make sure that your lab equipment is in a good shape and is accounted for. Organize and label equipment using QR Inventory built-in QR code generation, layout and printing tool. Record all necessary information on the equipment (manufacturer, warranty expiration, when it was purchased, etc., etc.). Access this information by scanning QR Code label with a smartphone, or on the computer. Set reminders and receive automatic notification for important dates (e.g. when warranty is about to expire, or calibration is due).

  

Manage Lab Equipment Calibration, Maintenance & Repairs

Keep track of lab equipment calibration, maintenance, service and repairs using a smartphone and custom mobile forms.

To record lab equipment calibration, maintenance and service your employees just need to scan QR code on the equipment with a smartphone, fill out corresponding mobile form and submit completed form to the server. To assist employees with equipment maintenance / service, QR Inventory mobile application has an option to access lab equipment information and previous service history by scanning QR code.

Administrators can review / search completed records via the web dashboard.

You will be able to create custom reminders to alert you when the next calibration, maintenance or inspection is due. You control when reminders are send (how many days in advance), who will receive reminders, subject and text of the e-mail messages. Optionally you can have multiple reminders (e.g. alert you 4 days in advance, then on the day calibration or maintenance is due).

  

Lab Inventory Management And Traceability

QR Mobile Data data collection software can be used in combination with QR Inventory - inventory management software. With QR Inventory, lab employees can use their own mobile devices to track lab inventory and supplies. No additional hardware is required: mobile devices (smartphones or tablets running iOS or android) can be used for barcode scanning, processing inventory transaction, data entry and look up.

QR Inventory significantly reduces the amount of manual labor and paperwork which are required for traceability. Instead of using paper notes or spreadsheets, you label each lot number, scan QR code and record all information that you need to keep for this materials batch. Then scan lot number QR code when you add this material to the product batch - and your "paperwork" is done.

Regardless of how complex you product batches can be and how many product batch levels you have, how do you mix them and split them - QR Inventory will keep track of lot numbers of all ingredients in their proportions in all batches.

In the end, you can always see the list of components lot numbers for each product batch / sample, find all samples containing an ingredient with a specific lot number, and review the history of the batch creation.

At any moment you can scan QR code / barcode on the material batch / sample, and review detailed batch information and ingredients composition.