Safety Checklist Software And Mobile Application

  

Create Custom Safety Inspections Checklists In The QR Mobile Data Software

All safety inspection checklists are created by you using a QR Mobile Data software web dashboard. You can create as many safety checklists as you need, add new ones and update existing checklists as needed. Field employees fill out safety checklists on the smartphones or tablets and submit to the cloud in real time.

QR Mobile Data software includes multiple options that make mobile safety checklists easy and fast to complete in the field, on a small smartphone screen:

• Divide longer safety checklists into the relevant sections / sub-forms. Field employees can easily navigate between the sections, and see at a glance which sections are completed, as well as completed form fields count.
• Include clarifying text and / or clarifying images in the safety checklists, so that field employees know exactly what needs to be checked.
• Special autoscan fields allow field employees to scan QR code at the station / machine part to verify that is was checked, instead of checking off a checkbox. This makes filling out safety checklists fast and efficient, and also verifies that an employee had in fact completed the task.
• You are not limited to the checkboxes - include note fields, selections and an option to add image(s) and signatures to the safety checklists.
• Add repeatable sections to the safety checklists, that allows employees to dynamically add sections to the checklists in the field to describe problem(s) and add photos.

  

Use QR Mobile Data Mobile Application For Filling Out Safety Checklists

All safety checklists that you created via the QR Mobile Data software web dashboard are available to the field employees on the smartphones or tablets. To complete a safety inspection, a field employee scans QR code or barcode on a relevant object that needs to be inspected. The object can be an equipment, machinery, tool, a facility, building, product or anything else.

The scan brings up information on the scanned object and a safety checklist suitable for the scanned object. A field employee fills out a safety checklist and submits it to the cloud in real time from the smartphone. If needed, he can capture a signature on a smartphone, and it becomes a part of the record.

If internet or data connection is not available, completed safety checklists are saved on the mobile device and are submitted all at once when connection becomes available.

All completed safety checklist sections are saved on the mobile devices until successfully submitted to the cloud - no information is misplaced or lost.

Once safety inspection is completed, a field employee can create a pdf report on the smartphone and e-mail to the selected recepients. You define the format of the pdf report and what should be included in the report via the MS Word template.

When safety checklist is submitted to the cloud, timestamp, an inspector and the GPS location of the inspection are captured automatically and are included in the reports.

Authorized users can review submitted safety inspection records in real time via the web dashboard.

You can configure QR Mobile Data software to send an automatic alert to the authorized personnel if any item on the safety inspection failed and requires immediate attention.

  

Accessing And Analyzing Safety Inspection Records

All completed safety checklists are saved in a secure cloud as digital documents, are accessible on demand by the authorized employees and are easily searchable. You can search safety checklists by date range, object, location, an employee, a specific inspection type and filled out data. Searching by filled out data allows you to pull out all records that fail a specific test, and assign corrective actions.

You can view safety inspections reports online, export as .csv file, or create a custom pdf report. You can distribute pdf reports internally, or use them for the clients and / or external auditors who do not have a direct access to the QR Mobile Data software.

You can define pdf reports look, layout and what data should be included in it using a custom MS Word templates.

For the safety checklists with the Yes / No answers you can review data for the multiple objects at once on a grid. This gives you an immediate view on which objects need corrective actions and in what area, without the need to open and check each individual safety inspection report one by one.

  

Record Corrective Actions For The Failed Safety Inspections Using Mobile Forms

QR Mobile Data software allows you to create custom mobile forms for a variety of tasks. You can use the mobile form designer part of the QR Mobile Data software to create both safety inspection checklists, as well as the mobile forms to record corrective actions.

When corrective actions are required for any of the inspected objects, an administrator can pre-fill a part of the corrective action form online and push it to the mobile devices for completion. Field employees access mobile forms on their smartphones, perform the corrective actions, record what was done and other required information, and submit a completed form to the server.

Administrators can review corrective action records in real time. If some information is missing, or further actions are needed, and administrator can push the form back to the mobile devices. This interaction can continue until adminstrator is satisfied with the task completion.

Once corrective action form is accepted, an administrator can mark the task as completed in the original safety checklist.

You can review and download a list and details of all corrective actions via an admin web dashboard.

  

Reminders, Warnings And Alerts

With QR Mobile Data software you will never miss a routine safety inspection or an important date. Indiciate how often each type of the safety inspection should be done, and you will receive an automatic e-mail alert daily with the list of objects due for this type of inspection.

You can define when to receive email alerts (e.g. 5 days before the inspection, on the inspection day, for the overdue inspections), what should be the subject and text of the e-mail message, and who should receive these alerts.

You can also create alerts on the warranty expiration and for the other important dates. Receive an alert if a value in the number field (temperature, pressure, etc.) falls below or raises above a threshold. QR Mobile Data software allows you to create custom fields for anything that you need to be alerted about, and configure when you will receive an alert, who will receive an alert and what will e-mail message say.

  

Safety Checklists: Documentation And PDF Reports

You can review completed safety checklists and other mobile forms online, exporting as a .csv file, and create custom pdf reports. You can use pdf reports internally, and / or for the clients and / or external compliance auditors who do not have a direct access to the QR Mobile Data software.

Generate PDF documents instantly on the mobile device after the safety checklist is completed, or later in the office via the web dashboard. You can view, print and / or e-mail pdf reports directly from a smartphone, or from the office computer.

You are in complete control of the PDF report format, layout and data. Define PDF report look, layout and what data should be included via the custom MS Word templates. You can include company branding, company information, information on the inspected object, collected data, image(s) and signature.