Mobile Forms Software For Digitizing Business Processes

Field technicians fill out digital forms on a smartphone in the mobile application

• scan a QR code on the object to identify it and get a list of the relevant mobile forms / checklists
• select digital form for the task at hand to fill out
• enter data into the form manually, select a value from the list, checkboxes, radio buttons, or scan data in using smartphone camera
• take photo(s) and add to the digital form for visual documentation
• data collected via the mobile forms are auto saved on the smartphone - start, stop and resume data collection process any time
• when digital form is completed, capture a signature (optional) and submit completed record to a backend cloud software
• create PDF report on a smartphone, with the images and signature included
• view, print, e-mail PDF file from a smartphone
• GPS location of the digital form submission is captured automatically and is viewable on the map

• Use QR codes to identify business objects and dynamically access information and documentation in the field.
• Scan a QR code with a smartphone to review asset specifications, documentation and recently submitted records.
• Scan in data in the digital mobile form fields, eliminate manual entry errors and increase efficiency.
• Create scannable checklists for the fast and accurate recording.
• Generate and print QR code labels using built-in QR code generation tool in the QR Mobile Data software.

• Use QR Mobile Data software web interface to create custom workflows for your business processes.
• Define workflow steps, provide description / instructions for each step to guide your employees through the process.
• Attach digital forms or checklists to the relevant workflow steps for digital data collection and documentation.
• Field / shop floor employees record work order movement through the process by a simple QR code scan.
• A QR Mobile Data mobile application shows a list of digital forms to fill out on the current process step.
• A completed digital form is automatically attached to the process step and a work order. An employee and a timestamp are automatically recorded.
• Make digital forms required or optional. An employee won't be able to advance the work order to the next process step until all required digital forms are completed.

Access digital documentation on a smartphone

Scan a QR code with a smartphone to get access to the asset or equipment information:

• specs and documentation
• asset or equipment location and status
• recently submitted records

Users with the right permissions can:

• update asset or equipment information in the field (take and upload photo, enter new measurements, etc.)
• add new asset / equipment into the software system using a smartphone

Data collected in the mobile application via digital forms are stored in a centralized cloud location

• Access completed digital forms in real time
• Search digital records by multiple parameters to find required information fast
• Review digital forms submission locations on a map
• Print and export digital documentation
• Review work orders progress, history and completed digital forms linked to the business process step.
• Create custom PDF reports, e-mail internally or to the client.

Always be on top of your business operations with custom alerts and reminders

• Add reminders to the custom date fields (e.g. warranty expiration) and receive automatic alerts when the date is approaching (e.g. warranty is about to expire).
• Add reminders to the digital forms, and receive automatic alerts when the next maintenance / inspection is due.
• Receive one e-mail with a list of assets or equipment due for the maintenance or inspection.
• Specify e-mail addresses for the automatic alerts, how many days in advance an alert should be sent, a subject and a header text of an e-mail message.
• You can add several reminders for the same event (e.g. 5 days in advance and 1 day in advance).
• Receive an e-mail notification when an asset or equipment status has been changed.
• Receive alerts if a completed digital form contains an outlier that requires immediate attention.
• Set a range of acceptable values, define what would be considered an outlier via the QR Mobile Data software web dashboard.

Field employees can track time in the field or on the shop floor using a smartphone in the QR Mobile Data mobile application.

• A mobile application gives field employees an option to track time on the task with a few button clicks.
• Field technicians can track time without the data connection. Digital time tracking records are submitted to the backend cloud software when the connection becomes available.
• A mobile application has built-in error checking to ensure that the time is recorded correctly.
• GPS location is recorded automatically, and can be viewed on the map via reports.
• Review and export digital time logs via QR Moile Data software reports.
• Review aggregated time reports by employee / location / equipment / task or project, or any combination of the above.
• Import digital time logs into your payroll or HR software.

Control inventory management process and review reports via a QR Inventory software web dashboard

• Manage assets, inventory, locations and users of the software system.
• Generate QR codes for assets and inventory, lay out and print QR code labels.
• Define all aspects of your inventory management process: create custom transaction types, digital data collection forms, custom fields and properties, and more.
• Review and export digital reports on inventory count, locations, transactions history and usage.