Open the right item
Use the barcode to match the physical object with the count record.
A count from setup to final review
How barcode inventory counting works with QR Audit
Move a physical inventory count through four clear stages: prepare the count file, scan stock where it sits, reconcile each variance, and review the final results.
- 01PrepareDefine items, locations, scope, and assignments.
- 02ScanIdentify the stock and record what is present.
- 03ReconcileReview submitted quantities and discrepancy reports.
- 04ReviewConfirm the results and retain the report.
Stage 01
Prepare the inventory count
Begin with the item and location records the team should verify, then define the scope before anyone starts scanning.
Prepare or import the count file with item identifiers, expected locations, and the starting information needed for comparison. Organize work by area, location, or assigned counter so progress can be reviewed in context.
See mobile stocktaking features →
Stage 02
Scan inventory with a smartphone
At the shelf, the worker scans the item barcode, the location barcode, or both, according to the count design.
The scan reduces repeated item-code entry. The worker still verifies the physical stock and records the quantity found rather than accepting the expected quantity without checking.
Confirm where it was found
Scan or select the warehouse location required by the count.
Enter the physical quantity
Record what the worker actually sees, including zero when the item is absent.
Stage 03
Reconcile count results
A submitted quantity becomes a result to review, not an automatic inventory adjustment. Compare the count with the expected record and investigate each material variance.
ExpectedSystem quantityThe starting record used for comparison
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CountedPhysical quantityThe result submitted from the floor
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ReportDiscrepancy to investigateHandle the difference through your count process
Stage 04
Review reports
Use the completed count to see what the team verified and where the submitted quantities differ from the expected record.
Review and export item and location details, counted quantities, raw count batches, and discrepancy reports. The organization can then investigate or repeat a count according to its own process.
CoverageCount scope and progressWhat was assigned, counted, and left open
ResultsItem and location quantitiesWhat counters physically observed
ExceptionsVariance and discrepancy reportWhich differences need follow-up
Answers
Frequently asked questions
A good count starts with clean identifiers, clear scope, and an agreed method for reviewing differences.
What is needed before an inventory count?
Prepare the item identifiers, expected locations, and any starting quantities the count will use. Then define the count scope and make the work available to the assigned team.
What does a worker scan?
Depending on the count design, the worker scans an item barcode, a location barcode, or both, and then records the quantity physically present.
How are count differences reviewed?
Submitted results are compared with the expected record. QR Audit reports the discrepancies so the organization can investigate and handle them through its own count process.