Count stock with barcode scanning on a phone
Use Android or iOS phones to scan warehouse inventory into an open stocktake batch, check the running list, correct entries, and submit results for review. Multiple counters can work in assigned areas while an administrator controls the count scope and schedule.
Set the stocktake scope before the first scan
An administrator opens the stocktake, sets the location and inventory groups, and controls when the work starts and ends. Use assigned areas so each counter knows which warehouse shelves, bins, or fixed assets belong in the batch.
Start from a clean item list when possible. When the account setup permits it, a worker can add stock that is not in the database and label an unlabeled item before adding it to the current count.
Scan warehouse inventory and check the running list
The worker scans an item label with an Android or iOS phone and adds the physical quantity to the open batch. The running list shows what has been entered so the worker can review the batch and correct entries before submission.
A barcode scan identifies the available item record. It does not confirm the physical quantity or condition. The counter still checks the stock in front of them and records what is actually present.
- 01Open the assigned areaUse the location and inventory groups set for the stocktake.
- 02Scan and countIdentify the item and enter the quantity physically present.
- 03Check the batchReview the running list and correct entries before sending it.
- 04Review the reportsReconcile the submitted count with the expected inventory record.
Let several counters work concurrently
Multiple employees can work at the same time in different assigned areas. Each phone keeps its current batch available for review until the employee submits it through the supported connection.
Concurrent work still needs a clear plan for areas, duplicate labels, unlisted stock, recounts, and closed sections. The administrator should check coverage before ending the stocktake.
Review inventory count reports before the next system step
After the stocktake closes, an administrator can review and export the available inventory count reports. If QR Audit is used with QR Inventory, the configured connection can support an adjustment step; another inventory system may use an export, import, or separate integration.
A submitted count is evidence for reconciliation. The organization still decides which differences need a recount, investigation, approval, or stock adjustment.
Questions from the job
Frequently asked questions
Can several employees count warehouse inventory at the same time?
Yes. Multiple employees can count concurrently in different warehouse sections. The administrator defines the count location, inventory groups, and start and end of the stocktake.
What happens when a worker scans an item that is not in the database?
When the account and count setup allow it, the worker can add the new item on the phone. Unlabeled stock can be labeled, scanned, and added to the available database record.
What can an administrator do after the stocktake is complete?
The administrator can review and export inventory count reports. A separate integration or the available QR Inventory connection can handle the next inventory-system step when configured.
Talk through the work
Tell AHG about your barcode stocktake
Tell us what your crew needs to capture. We will help map the current process and the next practical step.