Verify on-hand stock and assets with a phone
Give field employees a list of inventory or assets to verify in their possession or assigned location. They scan each available QR code or barcode, record the count, and submit the batch so managers can review on-hand, missing, found, used, and multi-location reports.
Give each field employee the stock or asset list to check
Use a configured list for inventory or assets in their possession or assigned location. That could be a service truck, job site, equipment room, storage area, or another field location the organization needs to verify.
Make the scope clear before the check starts. The employee should know which items, assets, and locations are included and how to handle missing, unlisted, damaged, or transferred property.
Scan each available label and record what is on hand
Field employees scan each available QR code or barcode, check the physical inventory or asset, enter the required count, and add it to the batch. The scan matches the label to a record; it does not prove the item is assigned correctly or that the entered quantity is accurate.
- 01Assign the listDefine the employee, team, service truck, or field location to verify.
- 02Scan and checkIdentify each available item or asset and record what is physically present.
- 03Submit the batchSend the reviewed on-hand count from the phone to the web system.
- 04Review exceptionsCheck missing or found property, used stock, and differences across multiple locations.
Run daily, weekly, or monthly checks when the job requires them
The source describes daily, weekly, or monthly on-hand checks. Pick a schedule based on how quickly parts move, the value of the assets, how many field locations are involved, and how the organization reviews differences.
A frequent count only helps when workers have clear assignments, usable labels, and time to check the physical material. Managers should also close the loop on exceptions found in earlier batches.
Review missing or found assets and combined location reports
After submission, managers can review on-hand inventory, missing or found assets, and combined results from multiple locations. The source also describes used or missing inventory views by item or part number, team, and time period.
Available reports can be exported for another inventory system or used with QR Inventory when that connection is configured. Reconcile the result before changing a financial, custody, or stock record.
Questions from the job
Frequently asked questions
Who can verify on-hand inventory and assets?
Authorized field employees can use a phone to verify inventory and assets in their possession or assigned location, including stock carried in a service truck when that location is configured.
How often can field teams submit an on-hand inventory count?
The source describes daily, weekly, or monthly checks. The organization chooses the schedule that fits its operating and reconciliation process.
What reports can managers review after an on-hand check?
The source describes on-hand counts, missing or found assets, combined reports across locations, and used or missing inventory views by item, team, or time period.
Talk through the work
Tell AHG about your distributed on-hand check
Tell us what your crew needs to capture. We will help map the current process and the next practical step.