Track used inventory and project stock with QR Audit
Upload the inventory allocated to a project, label it when needed, and have workers count the remaining stock with phones at the end of the job or on a set schedule. QR Audit compares the submitted count with the starting list and creates a used-inventory report for review.
Upload the inventory allocated to a project
Start with the material or stock list assigned to the job. Existing manufacturer barcodes or QR codes can identify items. If an item is not labeled, use the available label tool to generate, lay out, and print a QR-code label.
Keep the starting list and project scope controlled. The used-stock result is only useful when the list, units, locations, and later physical count refer to the same material.
Count the remaining stock at job close or on a set schedule
Authorized workers can count project areas, assigned locations, or service trucks with their own or company phones or supported mobile computers. An administrator can set the count time frame, and several employees can work concurrently in separate locations.
The scan identifies the available item record. The worker still counts the remaining stock. A running feed on the phone lets the worker review and correct the batch before sending it.
- 01Starting project listUpload the stock allocated to the job, with consistent units and item IDs.
- 02Remaining physical stockScan and count what is on hand in each assigned location or service truck.
- 03Recorded differenceCompare the submitted remaining count with the uploaded starting list.
- 04Used-inventory reportReview the calculated difference and investigate exceptions before acting on it.
Submit each checked batch once
Workers can submit the count batch to the cloud during the job. Under the source-described behavior, the batch is removed from the user's phone after it is successfully submitted to reduce duplicate submission.
Managers should still check for late devices, missing areas, duplicate assignments, unit mismatches, and recounts before closing the project count.
Review the used-inventory report before updating another system
After the count closes, QR Audit compares the submitted remaining stock with the original project list and produces the used-inventory report. The reported difference can point to material recorded as used, missing, moved, returned, or counted under another unit.
Export the available result for another inventory system or use the configured QR Inventory connection. The report supports reconciliation; it does not establish why a difference occurred.
Questions from the job
Frequently asked questions
How does QR Audit calculate used inventory for a project?
Start with the uploaded project inventory list, then count the remaining on-hand stock. QR Audit compares the submitted count with the starting list and reports the recorded difference as used inventory.
Can field teams count project inventory in service trucks?
Yes. Authorized workers can run scheduled or ad hoc counts for configured service trucks, project areas, or other assigned locations using phones or supported mobile computers.
What happens to a count batch after it is submitted?
Under the source-described workflow, a successfully submitted batch is removed from the user's phone to reduce duplicate submission. Managers still review the resulting count and used-stock report.
Talk through the work
Tell AHG about your project inventory controls
Tell us what your crew needs to capture. We will help map the current process and the next practical step.