Scan the code
Match the physical object or location to its audit record.
One scan, two different audit jobs
QR code inventory and asset audits
Use QR codes to identify what the worker is looking at, then capture the result the audit actually needs: a physical quantity for inventory or presence and location for a fixed asset.
Inventory countHow much is here?Item + location + physical quantity
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Asset verificationIs this asset here?Asset identity + expected location + result
Identification before observation
How QR code audits work
A QR code identifies the inventory item, fixed asset, or location. After the scan, the worker verifies the physical condition the count is designed to measure and submits that observation for review.
Check what is present
Count a quantity or verify a specific asset and its location.
Submit the result
Return the observation to the audit for discrepancy review.
Know exactly what was checked
Identify inventory and assets
A printed QR code can reduce ambiguity when similar items share a shelf or many assets occupy the same room.
For inventory, the code can identify the item or its storage location. For fixed assets, a unique tag ties the physical equipment to its asset record so the worker can verify identity and asset location.
Learn about fixed-asset audits →
Record the observed fact
Capture count and verification data
Inventory counting and asset verification start with identification, but they do not produce the same record. Keep the fields and review rules appropriate to the audit job.
Capture quantity by location
Record the item, the warehouse location, the physical quantity found, and any supported count note.
Capture presence and location
Record the asset identity, whether it is present, its verified location, and any exception that needs investigation.
Exceptions deserve a decision
Resolve discrepancies
Keep a quantity variance, missing asset, unexpected item, or location difference visible until someone reviews it.
QR Audit compares the submitted result with the expected data and reports the discrepancy. The organization can investigate or repeat a count according to its own process, then export the reviewed count data.
QuantityExpected and counted differReview the item, location, and count result.
PresenceAsset not foundCheck whether it moved or requires follow-up.
LocationAsset found elsewhereVerify the observed location during follow-up.
After the audit
Use the result in the right operational system
QR Audit documents the physical verification. QR Inventory handles ongoing inventory management and movements. QR Mobile Data handles inspections and other mobile field records. A reviewed audit result does not silently perform either product's operational work.
Answers
Frequently asked questions
Choose the identifier and observation fields around the decision the audit needs to support.
Can QR codes be used for physical inventory?
Yes. A QR code can identify an inventory item or its location during a physical count. The worker scans the code and records the quantity physically present.
Can QR Audit verify asset locations?
Yes. A worker can scan an asset tag, confirm the identified asset, and record whether it is present in the expected location or needs follow-up.
How are discrepancies handled?
QR Audit compares submitted results with the expected data and reports discrepancies. The organization can investigate or repeat a count according to its own process.